operations coordinator

Job Title: Operations Coordinator
Organization: Kounkuey Design Initiative (KDI)
Location: Los Angeles, CA
Start Date: Immediately
Closing Date: When Filled

Kounkuey Design Initiative (KDI) is a team of diverse urbanists—landscape architects, urban planners, community organizers, and engineers—united by our shared commitment to building equity, justice, and resilience in communities through design. A BIPOC- and woman-led firm that was founded in 2006, KDI comprises 50 professionals working from four offices: Los Angeles, Eastern Coachella Valley, Nairobi, and Stockholm.

Job Description
KDI is seeking a highly motivated individual to provide administrative support for its Los Angeles office. The Operations Coordinator will work alongside and report to the CEO and the Operations team. This position supports day-to-day operations of a professional office and occasionally requires availability to work outside of standard hours. This is an excellent opportunity for someone seeking to learn about all aspects of a non-profit and is interested in urban planning, design, and/or community development professions.

Roles and Responsibilities

Operations, Finance, & HR (50%)

• Provide administrative support to the Los Angeles and Eastern Coachella Valley offices; 
• Serve as the primary point of contact for IT needs including purchasing/maintaining software subscriptions, software installation, and troubleshooting computers and printers;
• Perform office management duties such as coordinating cleaning duties, checking mailbox, sending mail, organizing and maintaining supplies/materials, coordinating vendors, overseeing printers, preparing board rooms for meetings, and being the first point of contact for visitors;
• Lead the weekly KDI team meeting;
• Coordinate opportunities for office fun and team building;
• Circulate KDI job and internship opportunities to job boards and colleges;
• Respond to applicants, file applications, and schedule interviews as needed;
• Support onboarding of new KDI employees including maintaining onboarding materials and initial technology and accounts set up; 
• Support offboarding of employees leaving KDI;
• Run local company errands as needed; 
• Other duties as requested by KDI staff.

Executive Assistant to the CEO (40%)

• Manage professional calendar by scheduling internal and external meetings;
• Assist with external communications; 
• Develop lectures, presentations, and other graphic materials to support the CEO; 
• Book and manage travel (air, hotel, train, etc.) arrangements;
• Manage weekly timesheet on time-tracking software.
  
  

Project Support (10%)

• Provide administrative, logistical, and related support as needed across teams, such as helping with workshops, data input, research, community outreach, creating documents/materials, printing needs, and purchasing materials.

• Bachelor’s Degree;
• Experience in creating high-quality materials with Adobe Creative Suite;
• Proficiency with Microsoft Office, Google Suite, Zoom, and Dropbox;
• Tech savvy with the ability to pick up new skills quickly;
• Demonstrated interest and/or experience in the planning, design, and/or community development sector;
• Excellent written and verbal communication skills;
• Detail-oriented and highly organized;
• Strong commitment to social justice;
• Experience working with people from diverse backgrounds;
• Willingness to work occasional evenings and weekends;
• Experience meeting deadlines, juggling multiple tasks, and taking initiative to solve problems;
• Driver’s license and reliable mode of transportation;
• Fluency in Spanish is a plus.

Location + Schedule
This is a salaried, full-time, in-person position (with flexible schedule options – 9/80 or traditional schedule). 

Salary: $67,000-74,000
Benefits: Medical, Dental, Vision, Life Ins., 401k, Paid Time Off

How to Apply
Send electronic copy of cover letter, resume, work samples, and three (3) references to lajobs@kounkuey.org with
Subject heading: Operations Coordinator: Your Name

We are a woman-led, bipoc-led practice committed to recruiting and retaining a team that reflects the communities we partner with. We prioritize inclusion, transparency, collaboration, courage and rigor. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status or medical condition. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.